5 MYTHS YOU DEFINITLY NEED TO IGNORE ABOUT AN INVOICE SYSTEM!!

In previous posts, we already had discussed a lot about online invoice system. In IT field, there are a number of interesting facts as well as boring myths about invoice billing system.

In today's post, we are going to discuss those myths about the online  invoice system that you should surely ignore as they are not worthy to believe upon.

Let's discuss these myths one by one to prove them wrong.

• ONLINE INVOICING SYSTEM IS TO EXPENSIVE

It is a common view of most people that E-invoicing or online invoicing system/software/too are very expensive to hold on. But it is also a matter of fact, in this case, that mostly people do not know that what actually online invoicing system costs them. They don't really know that how to estimate the overall cost of the invoicing as it also includes direct cost, indirect cost and other hidden costs.

An online invoice system actually helps us financially a lot and in general, it reduces yearly financial overhead a lot by removing many general issues such as:

1. Storage
2. Time consumed by the clients queries and  their respective resolving time.
3. Time taken by the service provider to match the documents.

• ONLINE INVOICING IS GOOD ONLY FOR BIG COMPANIES.

When the invoicing system was new to IT companies then most of the companies hesitates while using online invoicing software in their companies. The reasons behind this could be many, most probably the one could be due the fact that most of the companies thought that online invoice system or software is an expensive tool to be used.
Much small to medium size companies use to think that this E-invoice system is mostly used by and well suited to only well reputed big companies or enterprises and hence they never tried to incorporate its functionality into their business,

• ONLINE INVOICING IS A STANDALONE TOOL

Many companies and enterprizes use to think that an online invoicing system is a stand-alone tool or software. But I am glad to tell you that E-invoicing system is not a stand-alone project but it aims to operate efficiently along with a number of hardware and software systems.

• DIFFICULT TO IMPLEMENT

Although I believe that E-Invoicing was quite difficult to implement when it was new to the market but as it becomes familiar to us with a period of time we can easily able to implement invoice software.

In fact if a simple reporting tool is present in your system then installing or implementing is just a matter of few minutes.

• ONLINE INVOICE SYSTEM ISN'T SAFE

Many people think that online invoice software is not safe  to use. But I must tell you that online billing or online invoicing is the safest way to pay bills. If your username and respective password are safe enough in your hands then there is no need to fear that it could go wrong.

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HOW BENEFICIAL ONLINE INVOICE SYSTEM COULD BE.....

As we discussed previously that what is an invoice system??? And in this post, we are going to talk about benefits of invoice system. Before discussing benefits, let's have a quick glance on what is an invoice and an invoice system??

An invoice is a commercial paper that lists transaction between seller and purchaser.
An  invoice generally consists of information like quantity purchase, date of transaction, name of the seller as well as the purchaser.
And  as far as the invoice system is concerned, the system or software which produces these invoice bills is called an invoice system.



WHY WE NEED ONLINE INVOICE SYSTEM
There is great need of online invoice system in every field.  In every mall, plaza, business invoices are created and send to the purchaser along with the prerequisite information but keeping track of these invoices could be really time-consuming. So if these invoices are created online then this process of creating and sending invoices become really easy and efficient. Online invoice system also results in speedup of payments,


BENEFITS OF LATEST ONLINE INVOICE SYSTEM

1. AUTOMATED PAYMENT PROCESS
   
   Paper-based invoices are not only causes the delay in the processing but also consists of a number of errors that could cause a big tension to the seller as well as the buyer. For paper-base invoice system, it is difficult to generate alert for any new invoice or pending approval
   
   payment process of online invoice system is so cool and easy that if the regular invoice officer
   is on leave than anyone from the office staff can easily manage his/her work
2. EFFICIENT INVOICE STORAGE
   Paper-based invoicing system requires a file management system in order to store the invoicing documents which makes it further costlier and if any document lost from the file, then it will also create problem for the office staff
   
   Therefore, online invoice system is provided with an efficient storage system in which various invoice can be stored in the system by storing them in folders.
3. MINIMIZE ERRORS
   As in online invoice system most of the work is automated, So a number of humans require to do invoice processing reduce. And this reduction consequently results in reduced human errors.
   
4. REDUCE ADMINISTRATION
   
   As in online invoice system, most of the work is done automatically so it reduces the administration and also lead to reduced managing and money overheads.
   
5. INCREASED VISIBILITY
   In the case of paper-based invoice system if a particular person wants to search a particular invoice then it becomes quite difficult for him/her. But as far as online invoice system is the concern even a child can search for an item with in a second.
   
6. There are numerous benefits of online invoice system. It aims at providing a number of benefits to buyers as well as to suppliers. These benefits are:

           FOR BUYERS

• Faster processing of invoices
• Faster payment cycles.
• Better & Improved cash management
• Better buyer-supplier relationship
• Reduced fraud and late payments
  FOR SUPPLIER
• Fewer rejected 
• Improved cash management
• Increased Productivity
• Alternative finance options.